Lost & Damaged Inventory

Track items that have been lost, stolen, or damaged to keep your inventory records accurate and maintain a clear audit trail of inventory losses.

Lost & Damaged Dashboard

The Lost / Damaged page (under Tracking in the sidebar) displays four summary cards at the top:

Total Lost/Damaged: Total number of recorded loss events
Lost Items: Items recorded as lost or stolen
Damaged Items: Items recorded as damaged
Total Loss Value: Combined financial value of all losses

Recording a Loss

A loss is recorded from the expense or revenue transaction the items came from, so that transaction needs to exist first. See Expense/Revenue Tracking.

Go to "Expenses" or "Revenue" in the sidebar
Find the transaction and click "Mark as Lost / Damaged" in its action buttons
Select a reason. For expenses: Damaged in transit, Defective product, Lost in warehouse, Damaged during storage, Expired, or Other. For revenue, Customer damaged replaces Expired.
Add any notes and confirm

The record uses the transaction's product and total, and today's date. It then appears on the "Lost / Damaged" page under Tracking.

What Happens When You Record a Loss

Stock: Stock levels don't change. If the items should come off your stock, record a Remove adjustment on the Adjustments page.
Financial Tracking: The loss value is recorded for accurate bookkeeping and reporting
Analytics: Losses appear in the Analytics dashboard under the Losses tab, helping you identify patterns

Viewing Loss History

The table shows all recorded losses with the product name, date, reason, loss value, and action buttons. Use the search and date range filter to find specific records.